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Information for Student Presenters

The Doctoral Research Conference is an opportunity for all students in the EdD program to present ongoing, original research –– in whatever stage of the research process you might be –– to other students in the program, as well as faculty. The purpose is for you to be exposed to the process of presenting your own original research, in addition to providing and receiving feedback on your ongoing research processes and respective problems of practice. As you are aware, it is EdD Program policy to ensure that we have 100 percent participation in this milestone activity.

Please know that the DRC is no small undertaking. We will have over 180 doctoral students presenting their research throughout the day and several faculty moderators. The DRC continues to grow and is a unique, innovative and highly influential event in terms of extending our students’ abilities to network with one another and share their ongoing research with a broader audience.

DRC schedule (Arizona time):

9 – 9:05 a.m.     Welcome
9:10 – 10:25 a.m.     Session I (12 breakout rooms)
10:40 – 11:55 a.m.     Session II  (12 breakout rooms)
12:10 – 1 p.m.     Keynote and lunch
1:15 – 2:30 p.m.     Session III  (12 breakout rooms)
2:30 – 2:40 p.m.     Wrap-up

The opening session room will open at approximately 8:45am. This will be an opportunity for everyone to login and check internet connections, microphones and speakers. Tech tips can be found by visiting the Tech Check page.

After brief opening comments, we will move into Session I and Session II. We will have a 15-minute break between 11:55 a.m. and 12:10 p.m. to allow you to stretch and grab a snack to enjoy during the keynote panel at 12:10 pm. 

After the panel, we will have the final presentation block and wrap-up session.

EXPECTATIONS AND HOW TO PREPARE

While you’re in a session, you will be with students from across all cohorts. The sessions are organized around topics and themes, regardless of where students are in the EdD program. You will be speaking for 10 minutes about the progress of your research. For example, you can share your problem of practice, the nature of your proposed innovation, data collection, analysis plan and issues, and any (preliminary) results, if you have them. We know everyone is at different stages of their research, and that is the beauty of the day - to learn from and support each other. 

Each breakout session will last approximately 1 hour and 15 minutes. There are five student presenters and one faculty moderator scheduled into each session. When you are not presenting, you are free to move in and out of the rooms to attend sessions that interest you. 

In each session, scholars will present in the order listed in the schedule. 

It is important to remember that many of those in attendance will not be familiar with your local context. You may need to briefly orient them to these characteristics as part of your presentation.

You will have up to 10 minutes to present.  It is ok if you are under time, but the moderator will ask you to stop if you go over 10 minutes. Do not worry if your presentation is less than 10 minutes, that will leave more time for Q&A at the end. While the presentation is happening, participants are encouraged to ask questions in the Zoom chat window.  The facilitator will be gathering the questions while the presentation is happening and will facilitate the Q & A after all presentations have finished. Presentations will last approximately 50 minutes, leaving about 25 minutes for a robust discussion and Q&A with all presenters.  

  • Within each virtual breakout room, presentations will be made in succession (as listed in the conference program), allowing for chat-based questions to be submitted throughout the presentation and answered at the end of the breakout session.

  • Each virtual breakout room will have a moderator (e.g., faculty members and other volunteers) who will monitor and time the presentations, as well as coordinate the Q&A portion at the end of the session.

  • Within each virtual breakout room and session, only the presenters will be able to be heard through the use of their microphones. Participants and attendees in the session will have their mics muted and will only be able to submit questions through the text-based chat feature.

SLIDES AND HANDOUTS

Slides and handouts are not required, but you are more than welcome to create and use them. If you use slides, you must be comfortable screen sharing on Zoom. The day moves very quickly and unfortunately there is not time to troubleshoot during the sessions. If the slideshare is not working, you will be asked to continue without slides. 

Handouts

Some students prefer to create a handout to go along with their talk, to emphasize main points and to provide contact information for networking.  Handouts should be one page. The handout will “live” in a digital space. You may use any technology you wish to create the handout, however, it may be easiest to use Google Documents, this will allow you to easily share in view only mode with others and will generate a URL you can share.  We will be sending out a form to collect the URLs ahead of the conference, and/or, you can share the link in the chat window during your session.  

Slides 

If you use slides, we recommend that you use Google Slides, this way, like the handout the slides will be stored on the cloud and if there are any problems with screen sharing, you can quickly share the link to your slides with participants in the chat.  If you’re more comfortable with PowerPoint, you can create the slides in PowerPoint and upload them to Google Slides. You may find this ASU MLFTC Google presentation template helpful for creating your slides. 

Sharing files from Google Drive

Here is a brief overview of how to share Google Documents

Google Docs creates very long URLs. If you would like to shorten your URL, you can use http://links.asu.edu/  

Accessibility 

Please ensure that all slides and handouts are accessible and that Alt-Text information is filled out. Visit this site for more information on making your slides accessible. 

ADDITIONAL REMINDERS 

Please remember that this is a professional event, so:

  • Dress appropriately for your presentation or participation in the conference. Business casual attire is acceptable.

  • You may wish to use ASU Zoom Backgrounds while your camera is on, they can be found here

  • Please find a quiet spot in your home, office, etc. for your participation, so as to reduce background noise and other unintended interruptions or distractions. You should plan on remaining in this location for the duration of the conference.

  • As an audience member, you have the choice to leave your camera on or off. If you do have your camera on and you need to move your computer while someone is presenting, please turn off the video so you don’t disrupt the speaker.